Volunteers
Gateway Community Charters (GCC) encourages and appreciates parents and community members who are willing to share their time by volunteering in our schools. Volunteers can play an important part in enriching the lives of our students. GCC cares about our students and their safety and, therefore, has created volunteer procedures and requirements to keep the children safe. All volunteers must follow the volunteer procedures and requirements of GCC. There are two levels of volunteers:
Level 1 Volunteers
Level 1 Volunteers![]()
Level 1 Volunteers
Level 1 volunteers are those that are volunteering for a one-time event on-site and will be under the direct supervision* of a GCC staff member who is physically present at all times with the volunteer.
*Direct supervision means that the volunteer will not be alone with students at any time during the volunteer period. The students are still under the constant and direct care and supervision of the GCC staff member.
Level 1 volunteers are required to complete a Volunteer Application and sign the Volunteer Oath. The Volunteer Application must be signed and approved by the Principal and both documents must be maintained by the school site.
Level 1 volunteers are not required to complete the fingerprint clearance or provide TB screening results; however, if the volunteer wishes to volunteer more than once, he/she will then be considered a Level 2 volunteer and will need to meet the appropriate requirements before continuing to volunteer.
The school site must accurately maintain a list of Level 1 volunteers for the school year and per the GCC Record Retention Policy.
Level 2 Volunteers
Level 2 Volunteers![]()
Level 2 Volunteers
Level 2 volunteers are those that volunteer more than one time and/or will be working with students without the direct supervision of a GCC staff member present at all times with the volunteer.
Field trip chaperones are considered Level 2 volunteers and must meet all Level 2 requirements.
Level 2 volunteers will be required to complete a fingerprint clearance and provide proof of a clear tuberculosis screening, in addition to the application and oath. All TB Risk Assessments are valid for four years. If a TB clearance expires during your time as a volunteer, an updated TB clearance must be provided to continue as a volunteer for GCC.
Level 2 volunteer applications are processed by the GCC Human Resources department. When a volunteer has cleared, the site will be notified by HR that the applicant is clear to start volunteering. The site will contact the applicant to inform them of their clearance and permission to start. HR and the school site must maintain a list of cleared Level 2 volunteers and maintain the list year to year per the GCC Record Retention Policy.
Application Process
Application Process![]()
Application Process
To volunteer, volunteers must complete the GCC Volunteer Application and the Volunteer Oath, documents available below.
Once completed, the Volunteer Application must be signed by the Principal at the site where he/she wishes to volunteer. Once the forms are signed, the volunteer should contact Human Resources to schedule a time to submit the forms.
Required Documents
Level 1 Volunteers:
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- Volunteer Application (Completed & signed by the Volunteer and Principal)
- Volunteer Oath (Signed by the Volunteer)
- Valid photo identification (If submitting a copy, please be sure it is in color)
Level 2 Volunteers:
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- Volunteer Application (Completed & signed by the Volunteer and Principal)
- Volunteer Oath (Signed by the Volunteer)
- Tuberculosis Risk Assessment Clearance (Valid for four years)
- Valid photo identification for fingerprint clearance
- Volunteer Personal Automobile Use form and all required documents (if applicable)
Fingerprint Clearance
Fingerprint clearance results are required before a volunteer can begin volunteering. Fingerprint fees are paid for by GCC. Failure to disclose information obtained in a fingerprint investigation, or certain convictions, may result in the denial of volunteer services.
Volunteering
Once all required information/documentation has been received, HR will notify the school regarding the volunteer’s clearance. In turn, the school will contact the volunteer directly to let him/her know they are clear to volunteer. Level 2 volunteers – please submit a head shot to the GCC HR office to obtain their volunteer badge. (Level 1 volunteers are not issued volunteer badges due to the short duration of their volunteerism).
Note: Volunteers may not volunteer, in any capacity, until all requirements have been met and are notified by the school that they are clear to volunteer.
